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Graduate School Admissions - Definitions

During the Summer and Fall of 2011 and Spring of 2012, representatives from the Provost Office, Institutional Research & Analysis, Data Administration, and various graduate groups met to review and refine the definitions of terminology we all commonly use related to Graduate Admissions, and the associated calculation rules. The definitions found on this page reflect the decisions made at those meetings, with additional edits that resulted from subsequent discussions related to the difference between Academic Year and Cohort Entry Year.

When individuals at the University of Pennsylvania create reports that use Graduate Admissions data, they should adhere to these definitions and calculation rules.
 
Academic Year An Academic Year includes three terms, Summer, Fall, and Spring (e.g. Academic Year 2011 includes 2010B, 2010C, 2011A)
Applicant (or App) An individual who has fulfilled the school and/or program requirements for a “Submitted” application.
Application Term At the time of application, the term in which the applicant intends to matriculate 
Admitted Student (or Admit)

An Applicant who has been granted an offer of acceptance

Acceptance An Admitted Student who has accepted an offer of admission.
Cohort Entry Year The graduate admissions cohort entry year includes three terms: Summer, Fall and Spring. Cohort Entry Year 2011 includes 2011B, 2011C and 2012A.
Matriculation Term The term in which an individual plans to matriculate; for the majority of individuals, the Application and Matriculation Terms are identical; for individuals who elect to defer matriculation, the Matriculation Term is later than the Application Term  
Matriculant (or Matric) An Admitted Student who intends to matriculate during an Application Year regardless of when the student accepted an offer of admission (includes defer-ins, excludes defer-outs)
  Defer-out An Admitted Student who has accepted an offer of admission and intends to matriculate but has elected to change his or her original matriculation term to a future term
  Defer-in A Deferred Matriculant who was admitted for a prior Application Term, but who deferred matriculation to the current Matriculation Term
Enrolled Student (or Enrollee) A Matriculant who has an enrollment record in SRS and is registered for greater than zero credit units for a Matriculation Term
PhD Cohort The group of first-time, full-time PhD students enrolled in one of the Graduate Groups for an Academic Year; each cohort is subsequently tracked by its PhD Cohort

Calculation of Admissions Metrics

In all cases, Applicants, Admits, and Accepts should be counted using the original Application Term, regardless of whether they defer to a later Matriculation Term. When individuals defer they should not be counted again as an Applicant/Admit/Accept in the later term.

Matriculants should be counted using the Matriculation Term.

The Office of Institutional Research groups apps by terms falling in an Academic Year. The Provost Office reports use Cohort Entry Year. Both definitions include Summer, Fall and Spring in the groupings; the Academic Year names the year by the year of the Spring term, whereas the Cohort Entry Year names the year by the year of the Fall term.

 

Number of Apps Count of all individuals who fulfilled the school and/or program requirements for a “Submitted” application. An applicant should only be counted in the original academic year/cohort entry year, and not counted again, even if they defer to a later matriculation year.
Number of Admits Count of all individuals who were admitted and have an Application Term in their original academic year/cohort entry year, regardless of when these individuals actually intend to matriculate
Number of Accepts Count of all Admits with an Application Term in the original academic year/cohort entry year who have accepted an offer of admission, regardless of when these individuals intend to matriculate       
Admit Rate

Admit Rate = Number of Admits divided by Number of Apps

Acceptance Yield Rate

Acceptance Yield Rate = Number of Accepts divided by Number of Admits

Defer-ins Count of all Admits who were admitted prior to the current year, but who intend to matriculate in the current year
Defer-outs Count of all Admits originally admitted in the current year but who intend to matriculate in a future year
Adjusted Number of Admits Adjusted Number of Admits = Number of Admits plus Defer-ins minus Defer-outs
Number of Matrics

Count of all Admits with a Matriculation Term in the current academic year/cohort entry year, regardless of when these individuals applied for admission and/or were admitted    

Number of Matrics  = Accepts plus Defer-ins minus Defer-outs

Matric Yield

Matric Yield = Number of Matrics divided by Adjusted Number of Admits

Number of Enrollees Number of Matrics who are registered for greater than zero credit units on Census day
“Melt” Rate

Melt Rate = (Number of Matrics minus Number of Enrollees) divided by Number of Matrics

  Collection Information:

 

 

EXAMPLE

 

AY 2011

AY 2012

 

(2010B,2010C,2011A)

(2011B,2011C,2012A)

Apps

36

26

Admits

16

14

Accepts

16

14

 

 

 

Admit Rate

44%

54%

Acceptance Yield

100%

100%

 

 

 

Matrics

13

17 (=14+3)

Defer-in

3 (=2+1)

Defer-out

3

0

Adjusted Admits

13

17 (=14+3)

 

 

 

Matric Yield

100%

100%


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