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Focus On: Users of Administrative Systems

Information on accessing, learning about, and using systems that support academic, business/financial, and research administration.


Forms for Financial Systems - Includes access forms for BEN Financials, BEN Reports, BEN Deposits, Prudence, and applications on the Administrative Mainframe (UMIS applications, Payroll/Personnel, SALINC, On-Line Time Reporting, Salary Management and Reallocations, SFSEASI, and others).

Forms for Other Administrative Systems

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For BEN Financials

For other Web-enabled administrative applications

For Telnet-accessible applications

For Data Warehouse

For budgeting

  • Links to budget planning tools.

For the Administrative Mainframe system

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Support & Training

BEN Helps - For help using BEN Financials and BEN Reports.

Data Warehouse Support - For technical support and other assistance with the Data Warehouse.

Local Support Providers (LSPs) - For help installing, and using hardware and client software.

Financial Training Department - Training for BEN Financials, BEN Reports, BEN Deposits, Payroll/Personnel System.

Student Records System (SRS) Training - Schedule for SRS training.

ISC Technology Training Services - Training on Penn-supported and other software, access to technology books online, and lab rentals.

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The Bottom Line - Quarterly newsletter covering financial processes, procedures, and systems (PDF).

Almanac - University's journal of record.

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Usage Information & Login

Usage information for academic, business/financial, and research systems. Authorized users can log in to systems to which they have been granted access.

Academic Systems

  • Advisor InTouch - Advising system for use by authorized faculty and academic advisors
  • Blackboard - Course management system
  • ClassLists - Course email lists.
  • Courses InTouch (CIT) - Course and student data for authorized instructors, including class lists, online grading, course problem notice, and syllabus repository
  • Institutional Research Query Database (IRQDB) - Application for authorized instructors to view teaching history and authorized administrators to view classlists
  • Student Records System (SRS) - Student information, including course, matriculation, biographic, and demographic data

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Business/Financial Systems

  • ATLAS - Advancement portal
  • Business Enterprise Network (BEN) - Core business systems, including BEN Financials (purchasing, accounts payable, general ledger), BEN Reports (query tool for detail and summary financial, salary management, and sponsored project reports), and BEN Deposits (tracking deposits)
  • Data Warehouse - Repository of selected corporate data for query, analysis, and reporting
    • About the Data Warehouse.
  • Payroll/Personnel System
    • About the Payroll/Personnel System.
    • Log in to PennWorks (HR/Payroll) System.
  • Penn Community - Biographic, demographic, and contact data about people who are part of the Penn community (faculty, staff, students, UPHS employees, as well as guests and conference attendees).
  • Budget Planning Tools - Planning Workspace which includes links to Planning, Reports, and Smart View
    • About Budget Planning Tools.

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Research Systems

  • BEN Reports - Sponsored program and financial reports, including Protocol Status Reports and Grant Reporting and Management (GRAM).
  • Penn Community - Biographic, demographic, and contact data about people who are part of the Penn community (faculty, staff, students, UPHS employees, as well as guests and conference attendees).
  • PennERA - Electronic Research Administration
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Support & Training
Usage Information & Login

Information Systems and Computing
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