Apriori Implementation Team - Minutes June 11, 1996 (1:30 - 3:00) Attending: Mike Kearney, Katie McGee, Mike Dettinger, Emily Corse, Lila Shapiro, Kristin Nelson, Jim Johnson Handouts: - Apriori People Data chart - Apriori project schedule (both available on http://www.upenn.edu/restruct/helpdesks/) Meeting Summary: - Discussed needs and next steps for demos to be held over the next few weeks. - Client data is available for import to Apriori. The team needs to coordinate with ISC. - Document working group will review current sample documents and discuss ongoing process. - Plans for upgrading Apriori should hold off until after the Fall Crush and testing is complete. Issues: ToDo: Lila - investigate an update to perl on wal6000 Lila - ftp scripts from CMU Katie & Emily - provide name of SAS document representative for document working group Mike K. - further investigate MacX & eXodus Mike D. & Emily - determine what happens during escalation process Lila & Mike K. or Katie - meet with Jim Choate re: client data Mike K., Mike D., Emily, Katie - meet about demo Meeting Details: ANNOUNCEMENTS - Vacation Schedules KN - June 11-13 KM - June 24-28; July 8-10; August 12-16 LS - August 12-16 EC - July 5 & 8 MK - July 8; July 19-23 - ISC Network maintenance is interested in the Apriori project and hooking Apriori with their current system. After the demonstrations are complete, the team will have more information to further discuss this implementation. - Karen Van Dusen from Carnegie Mellon University sent information about their trigger scripts. These are available via ftp from ftp.andrew.cmu.edu in the directory /pub/apriori. Lila will ftp the scripts to Wal6000 in a directory to be determined. - Wal6000 has been successfully moved. OLD BUSINESS Client data status - Client data from PennCard will be available prior to the demo. Jim Choate will be able to help extract a set of data for importing to Apriori. - Lila will be the point person for data loads and will contact Jim C. to schedule testing of the process. Mike K. or Katie will attend this meeting with Lila. - Longer term there will be a generic extract and change log for providing this need for other campus groups as well. Apriori will be a test bed for this. Timeframe for starting this project is beginning of July. - For demo purposes - a subset of the data with faculty, staff, and students only - Apriori batch load utility looks for data in one of two formats: User defined delimiters Apriori format with field name & value First call process implementation - About 20 ISC routings are in place with email triggers and working for the queues. The email address can be an email alias for a group of users. - Queues do not need to be notified via email. This is an Apriori setting for notification via email or Apriori. - First Call is ready for full time staff to process calls using Apriori. Students manning the phones will continue to use current system. Full time staff on limited phone coverage for the present. Demo status - The demonstrations have been added to the project plan. - Looking for real client data for the demos. - The documents inputted by James Brewer at First Call look good. Need to delete some of the sample documents. - For the demo, we are planning three scenarios: A. Call comes in, locate & attach document, close call B. Queues & escalation C. ISC / SAS sharing call process - Mike D. & Emily will determine what happens in escalation process (e.g., is email automatically sent or how can this be accomplished) - Mike K., Katie, Emily, Mike D. will meet this week to discuss the demo and data. - The Pre-demo demo will be for Jim O'Donnell, Ira Winston, Mike Eleey, Linda May. The Steering Committee meeting will be scheduled for the week of the 17th or 24th. Emily & Mike D. will do these two demos. Katie M. & Mike K. will do the remaining demos. Project plan tasks - Critical tasks include: demo preparations; client data; information about X server for the Macintosh NEW BUSINESS Training issue: - Professionalism in entering information into the shared environment. Document working group - Kristin will pull together a small group (from First Call, ISC Comm Group, SAS, Apriori team) to discuss two issues: Review of current template and sample documents already created Process of document review and ongoing maintenance of documents. - Katie is representing the Apriori team on the Fall Crush documentation team. Apriori upgrade - The team consensus is to hold off on upgrading the Apriori software and number of tokens until the system can be tested with ISC and SAS during the fall crush. Next meeting will be June 18 1:30 - 3:30 in 3401 Walnut. Minutes recorded by Kristin Nelson. Please notify apteam@sas of any changes.